NOTICE OF MEETING
BOARD OF TRUSTEES OF THE GALVESTON WHARVES WORKSHOP
TUESDAY - OCTOBER 29, 2019 - 9:00 A.M.
COUNCIL CHAMBERS - CITY HALL
823 ROSENBERG, GALVESTON, TEXAS
TELEPHONE: (409) 797-3510

WORKSHOP AGENDA

A.

CALL TO ORDER

A.1.

Roll Call

A.2.

Declaration Of Quorum

B.

DECLARATION OF CONFLICTS OF INTEREST BY TRUSTEE

C.

GENERAL BUSINESS

C.1.

PRESENTATIONS AND ANNOUNCEMENTS

Presentation by Mike Warner  - Warner Consulting
Presentation by Julio DeLeon - Director of Mobility
C.2.

CFO REPORT - CONSENT AGENDA

  • Consider Board and Staff Expense Reports (a.)
  • Consider Financial Statements (b.)
  • Accept Port Investments Report (c.)
  • Accept Bank Reconciliation Report and Schedule of Restricted Fund Balances Report (d.)
  • Accept Cash Flow Projections (e.)
  • Accept Monthly Delinquent Accounts Receivable Analysis (f.)
  • Accept Vendor Check Register Report (g.)
  • Consider Trade Development (h.)
C.3.

PORT DIRECTOR'S REPORT

C.4.

COMMENTS FROM THE PUBLIC

D.

DISCUSSION OF BUSINESS ITEMS LISTED ON AGENDA FOR OCTOBER 29, 2019 REGULAR MONTHLY MEETING

D.1.

Consider And Approve Appointment Of Committees Of The Board - Chairman Shannon

D.2.

Discuss And Consider Revision To Policies Regulating Performance Of Duties - Board Of Trustees And Port Director Of The Galveston Wharves ("Board Management Policy") - Trustee Maxwell

D.3.

Discuss 2020 Operating, Renewal & Replacement And Capital Improvements Budget - Mark

D.4.

Discuss Engagement Letter From RSM US LLP To Audit The Financial Statements Of The Board Of Trustees Of The Galveston Wharves, The Galveston Port Facilities Corporation, The Federal Single Source Audit, And The Annual Defined Benefit Pension Plan Audit For The Year Ending December 31, 2019 - Mark

D.5.

Discuss And Consider Portfolio Performance Analysis Report, Summary Of Investment Performance Report And Investment Detail Of The Galveston Wharves Pension Plan For Period Ending September 30, 2019 And Discuss And Consider Percentage Changes In Fund Mix That May Be Necessary To Increase Investments Results - Mark

D.6.

Discuss Internal Control And Change Management Policy Of The Board Of Trustees Of The Galveston Wharves - Mark

D.7.

Update On Port Power Inc. - Mark

D.8.

Discuss Galveston Railroad, L.P. Terminal Tariff GVSR 7006-11 - Customer Switching And Accessorial Services, To Be Effective January 1, 2020 - Brett

D.9.

Discuss Amendments To Dockage, Wharfage, Harbor Master Harbor Maintenance Charges, To The Board Of Trustees Of The Galveston Wharves Tariff Circular No. 6 - Brett

D.10.

Discuss Galveston Wharves Purchasing Policy Of The Board Of Trustees Of The Galveston Wharves - Laura

D.11.

Discuss Contract Amendment With Witt O'Brien's, LLC For Disaster Recovery Consulting Services - Laura

D.12.

Discuss Award Of Professional Services Agreement For A Traffic Study Between The Board Of Trustees Of The Galveston Wharves And TranSystems Corporation For An Amount Not To Exceed $179,906.00 - Jeff

E.

ANNOUNCE GOING INTO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE

Section 551.071 - Consultation with Attorney

a. Gulf Copper Lease


Section 551.072 - Real Estate

a. Discuss Issues Relating to Value of Real Property Owned and Operated by Port

   - Del Monte 
   - Proposed Land Lease with Royal Caribbean Cruise Ltd.
   - Master Plan   

Section 551.087 - Economic Development Negotiation

a. Discuss and Deliberate Regarding Commercial or Financial Information Received from a Business Prospect Seeking to Locate, Stay, or Expand at the Port of Galveston, or Deliberate the offer of a Financial or Other Incentive to such a Business Prospect 

ADJOURNMENT OF EXECUTIVE SESSION  

F.

RECONVENE WORKSHOP MEETING

G.

COMMENTS FROM THE BOARD

H.

SET DATE OF NEXT BOARD MEETING, TIME, AND LOCATION

I.

ADJOURNMENT

I certify that the above Notice of Meeting was posted in a place convenient to the public in compliance with Chapter 551 of the Texas Government Code on ____________, 2018 at __________ A.M.

Janelle Williams, City Secretary

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE CITY SECRETARY'S OFFICE, SUITE 201, 823 ROSENBERG, GALVESTON, TEXAS 77550, (409) 797-3510.