NOTICE OF MEETING
CITY COUNCIL OF THE CITY OF GALVESTON
THURSDAY - SEPTEMBER 12, 2019 - 9:00 A.M.
COUNCIL CHAMBERS/ROOM 204 - CITY HALL
823 ROSENBERG, GALVESTON, TEXAS
TELEPHONE: (409) 797-3510

THE CITY COUNCIL WILL CONVENE IN COUNCIL CHAMBERS TO CONSIDER AGENDA ITEMS 1 THROUGH 9, AND WILL MOVE INTO ROOM 204 FOR ITEMS 10 THROUGH 12.

SPECIAL MEETING AGENDA


1.

DECLARATION OF A QUORUM AND CALL MEETING TO ORDER

2.

ROLL CALL

3.

CONFLICTS OF INTEREST

4.

PRESENTATIONS/REPORTS OF COUNCIL, OFFICER BOARDS, AND CITY MANAGER



4.A.

Pursuant to Texas Government Code Section 551.0415, the City Council may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 

2. Information regarding holiday schedules

3. Recognition of individuals
         A.  Certificate of Recognition - Opal Lee

4. Reminders regarding City Council events

5. Reminders regarding community events

6. Health and safety announcement
5.

PUBLIC HEARINGS

5.A.

Conduct a public hearing on the FY 2020 Proposed Budget.

Consider for action an ordinance of the City of Galveston, Texas, adopting the annual governmental and proprietary funds budget for the fiscal year beginning October 1, 2019 and ending September 30, 2020; Making appropriations for city operations and capital projects for such fiscal year as reflected in such budget; Authorizing various other transfer; Approving and adopting the FY 2020 Capital Budget; Approving and adopting the budget of the Industrial Development Corporation, making various findings and provisions related to the subject and providing for an effective date. (M. Loftin)
5.A.1.

Consider for action a motion ratifying the property tax increase reflected in the FY 2020 Budget. (M. Loftin)

5.C.

Consider For Approval An Ordinance Of The City Of Galveston, Texas, Abandoning Property Adjacent To 10702 Schaper Drive And Adjacent Property To The West And South And Adjacent Properties Are Legally Described As The South 1115 Feet Of Lot 397 (397-3); And The North Portion Of Lot 398 (398-2); TRIMBLE AND LINDSEY, SECTION 1; AND LOTS 370-373, 388-395, 406, 408-415, 417, 426-430, 433-436, 448-450, 453, 470 AND PART OF LOTS 368, 369, 374, 375, 398, 399, 405 And Adjacent Right Of Way, Trimble And Lindsey, In The City And County Of Galveston, Texas; Planning Case Number 19P-043;Making Various Findings And Provisions Related To The Subject. (J. Norman)

6.

PUBLIC COMMENT

A. Agenda Items
B. Non-Agenda Items
7.

ORDINANCES

7.A.

Consider for action an ordinance of the City of Galveston, Texas, approving and adopting the five-year Capital Improvement Plan for FY 2020-2024; and making certain findings and containing cerain provisions related to the subject. (M. Loftin)

7.B.

Consider For Approval An Ordinance Authorizing The Issuance Of City Of Galveston, Texas Public Improvement Bonds, Series 2019; Levying A Tax In Payment Thereof; Providing For The Sale And Award Of Said Bonds In Accordance With Certain Parameters; Approving Certain Agreements Relating To The Bonds; And Enacting Other Provisions Relating Thereto. (M. Loftin)

7.C.

Consider for approval an Ordinance of the City of Galveston, Texas, amending Section 2-22 “Personnel Rules and Regulations” of Chapter 2 “Administration” of “The Code of the City of Galveston 1982, as amended,” by making changes to Chapter 26 “Sick Leave Pool”; making various findings and provisions related to the subject; and providing for an effective date of October 1, 2019. (K. Etienne)

7.D.

Consider for Approval An Ordinance Of The City Of Galveston, Texas, Amending "The Code Of The City Of Galveston 1982, As Amended”, Chapter 23, “Nuisances”, By Adding Article Vii. “Structures Within The Strand/Mechanic Historic Area” To Provide For The Protection, Enhancement And Perpetuation Of The Strand/Mechanic Historic District’s Architectural History; Making Various Findings And Provisions Related To The Subject; Providing For An Effective Date. (C. Gorman)

8.

CONSENT ITEMS

The following items shall be considered for action as a whole, unless one or more Council Members objects.  The City Manager is authorized to execute all necessary documents upon final approval by the City Attorney.
8.A.

Consider for approval the City Auditor's Audit Plan for 2020 (G. Bulgherini)


8.B.

Consider for approval the award of RFP # 19-23 to BlueCross BlueShield of Texas as the Third Party Administrator (TPA) for Employee Health Insurance including Specific and Aggregate Stop Loss Coverage for a period not to exceed three years effective October 1, 2019. (K. Etienne)

8.C.

Consider for approval an Agreement with Boon-Chapman for administrative services related to the processing of run-out health insurance claims through September 30, 2020, at a cost not to exceed $45,000.00. (K. Eienne)

8.D.

Consider for approval the First Amendment to the Professional Services Agreement with Arthur J. Gallagher & Co. for additional consulting work related to the transition of third-party administration for employee health insurance from Boon-Chapman to BlueCross BlueShield of Texas at a cost not to exceed $45,000.00. (K. Etienne)

8.E.

Consider a motion approving a one-year extension of the contract with Hutchinson Shockey Erley & Company for financial advisory services. (M. Loftin)

8.F.

Consider for approval, authorizing the City Manager to execute the 2020 Texas Department of Transportation, Routine Airport Maintenance Program (RAMP) Grant, which allows the Airport to be reimbursed up to $50,000.00 in eligible airport maintenance expenses upon final approval of the City Attorney (M. Shahan).


8.G.

Consider for approval a Resolution of the City Council of the City of Galveston, Texas, authorizing the City Manager to apply for a Texas Department of Transportation, Aviation Division, Grant for an Airport Master Plan Update for fiscal year 2019; authorizing the Texas Department of Transportation as agent for the City of Galveston for the purposes of applying for, receiving, and disbursing all funds for these improvements; directing the City Manager to execute all necessary documents relating to the Grant; directing the City Secretary to send a certified copy of the Resolution to the Texas Department of Transportation; providing for findings of fact and providing for an effective date upon final approval by the City Attorney (M. Shahan).

8.H.

Consider for approval the authorization to purchase extended support on five (5) power edge servers and two (2) EqualLogic Storage Area Network (SAN) array devices from Dell Marketing through state DIR Contract TSO-3763 for a total cost of $33,683.21 (H. Dean)

8.I.

Consider for approval an agreement with Avenu Insights and Analytics, LLC for the upgrade of the City’s Financial & Human Resources System in an amount not to exceed $75,000. (H. Dean)

8.J.

Consider for approval the award a four-year contract for the lease and maintenance of Xerox Copiers and Printers (Multi-Function Devices) to Xerox Business Solutions in the amount of $125,000 annually, utilizing Choice Partners Cooperative Contract number 17/026KH-10. (H.Dean)

8.K.

Consider approving the allocation of funds for the purchase of Microsoft Windows server licenses using Microsoft Volume Licensing Agreement through Microsoft authorized reseller, SHI Government Solutions, utilizing DIR‐TSO‐4092 contract in an amount not to exceed $88,542.12 for three years. (H.Dean)

8.L.

Consider for approval a three-year contract, with an option to renew for two (2) one-year extensions, with GPS Insight, Buy Board Vendor, to provide gps units, and other vehicular recording products (I.D. Fobs, cameras, etc) and installation services for city vehicles. Funding source is various department Other Contract Accounts. (C. DeWitt)

8.M.

Receive and accept the updated Classification and Compensation Study prepared by Public Sector Personnel Consultants. (K. Etienne)

9.

ACTION ITEMS

9.A.

Consider for approval the award of RFP # 19-25 to The Standard Life Insurance Company for employer-funded Basic Life and Accidental Death and Disability (AD&D) Insurance for eligible employees with guaranteed rates for a three-year period effective October 1, 2019 through September 30, 2022. (K. Etienne)

9.B.

Consider for approval confirmation of Charles Olsen as interim Fire Chief as appointed by the City Manager. (B. Maxwell)

10.

WORKSHOP ITEMS (ROOM 204)

10.A.

A Joint Workshop between the Galveston City Council and the Park Board of Trustees to discuss a draft Interlocal Agreement between the City and the Park Board (Collins/Yarbrough - 1 hour)

10.B.

Interview Applicants for City Boards, Commissions, and Committees

  1. Planning Commission
  2. Wharves Board
10.C.

Discussion of the closure of TIRZ 12 and TIRZ 14 (Yarbrough - 30 minutes)

10.D.

Discuss a Diversity and Inclusion Plan to increase female representation throughout the City of Galveston workforce focusing on recruitment and retention of females in the Fire Department, Police Department, Public Works, and Municipal Utilities. (K. Etienne - 15 minutes)

10.E.

Discussion of appointing a common board for the Galveston Island Redevelopment Authority, Galveston Housing Finance Corporation, and Galveston Property Finance Authority, and discussion of future administrative support (Yarbrough - 30 minutes)

11.

EXECUTIVE SESSION


11.A.

Pursuant to Texas Government Code Section 551.074, "Personnel Matters" to deliberate the appointment, employment, evaluation, reassignment, or duties of a public officer or employee.


11.A.1.

Annual Review of City Manager Brian Maxwell

12.

ADJOURNMENT

I certify that the above Notice of Meeting was posted in a place convenient to the public in compliance with Chapter 551 of the Texas Government Code on September 6, 2019 at 12:00 P.M.
JW Signature02
Janelle Williams, City Secretary

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE CITY SECRETARY'S OFFICE, SUITE 201, 823 ROSENBERG, GALVESTON, TEXAS 77550 (409-797-3510).